THE HIDDEN FEES TO REMEMBER WHEN BUDGETING FOR AN EVENT
Figuring out what you can afford is mind numbingly stressful to say the least, not to mention there are a ton of things that end up on the “forgot” list. We have listed some common items that are generally not considered in budgets and leave clients feeling a little… you can find the word.
Tipping out vendors is probably one of the most overlooked things, especially if you do not have a planner reminding you to include. Anyone who is providing a service to you should be tipped out. That means the florist, DJ, servers, custodians, planners, entertainers, band etc. Sometimes you might see a gratuity included on the invoice prior to the event by bigger groups that have established businesses, but for those that are self employed and either doing the gig as a side hustle or hobby you may not see it. It is always good when budget planning to set aside between $800-$1000 to tip out vendors at the end of night or when you pay their invoice.
Just like venue costs add up, decor costs can sneak up on you, especially if you don't have a set budget. Little purchases here, little there and before you know it you’ve spent $5000 on decor and that’s not including the florist you already hired, such as party favors, stamps, balloons, backdrop, vases (if your florist isn’t providing), furniture decor, scissors, tape, linens.
RESORT/ SERVICE FEES
Depending on the venue location you may incur per person resort fees/ day. I’ve seen these fees between $25-$50 depending on locations and let me tell you, this adds up. Now generally speaking you aren’t going to pay for the rooms/ resort fees for all of your guests but if you have a select few guests you are wanting to accommodate these will be fees that you will need to consider. Service Fees are the same way, although are specific to a service so for instance you hired a catering service, they may charge a service fee which covers paying for additional staff or equipment that may be needed.